Our growing footprint: global reach for global challenges

Last Updated: November 17, 2025

This Privacy Policy (“Policy”) explains how Soteria International AG (a.k.a “CyberproAI”) (“Company”, “we,” “us,” or “our”) collects, uses, and protects personal data when you visit our website cyberpro-ai.com (the “Website”) or contact us by email. We are committed to maintaining your privacy and complying with all applicable data protection laws, including the EU General Data Protection Regulation (GDPR), the UK GDPR, and the California Consumer Privacy Act (CCPA/CPRA) where applicable.

By accessing or using the Website, you acknowledge that you have read and understood this Policy.

1. Definitions

For purposes of this Policy:

• “Personal Data” means any information relating to an identified or identifiable natural person, as defined under the GDPR, UK GDPR, and other applicable laws.
• “Processing” means any operation performed on Personal Data, such as collection, storage, use, disclosure, or deletion.
• “Applicable Data Protection Laws” means all laws relating to the processing of Personal Data, including the GDPR, UK GDPR, ePrivacy Directive, CCPA/CPRA, and any local implementing legislation.

2. Categories of Personal Data Collected

2.1 Data You Provide Directly

When you contact us by email or through any form on the Website, we collect:

• Name (if voluntarily provided)
• Email address
• Any information included in your message or attachments

This data is provided voluntarily and will be used solely to respond to your inquiry or provide requested services.

2.2 Data Collected Automatically (Analytics Only)

We use Google Analytics (non-advertising configuration) to collect:

• IP address (which may be anonymized depending on jurisdictional requirements)
• Browser type and version
• Device identifiers
• Pages viewed and navigation paths
• Date and time of access
• Referring and exit URLs

We do not use:

• Advertising cookies
• Remarketing technologies
• Interest-based profiling
• Behavioral marketing tools

Analytics data is used strictly for statistical and operational purposes.

3. Legal Bases for Processing (GDPR / UK GDPR)

We process Personal Data on the following legal bases:

• 1. Consent: For non-essential cookies (if applicable in your region).
• 2. Contract / Pre-contractual steps: When responding to an inquiry you initiate.
• 3. Legitimate Interests:
  • Ensuring the security and functioning of the Website;
  • Conducting website analytics in a privacy-protective manner.

Where legitimate interests are used, we ensure that our interest does not override your fundamental rights.

4. Purposes of Processing

We Process Personal Data for the following purposes:

• To respond to inquiries or requests submitted through email or our Website
• To operate, secure, maintain, and improve the Website
• To perform statistical analysis and usage monitoring
• To comply with applicable laws, legal obligations, or regulatory requirements
• To protect our legal rights or prevent fraud

We do not use Personal Data for profiling, automated decision-making, or targeted advertising.

5. Sharing and Disclosure of Personal Data

We may disclose Personal Data only in the following circumstances:

• 1. Service Providers
  • We share analytics-related technical data with Google LLC for the sole purpose of providing analytics services.
• 2. Legal Requirements
  • We may disclose Personal Data where required:
    • To comply with a subpoena, court order, or legal process
    • To establish, exercise, or defend legal claims
• 3. Business Transfers
  • In connection with a merger, acquisition, reorganization, or asset sale, Personal Data may be transferred subject to continued protection under this Policy.

We do not sell or share Personal Data as defined under CPRA.

6. International Data Transfers

Personal Data may be transferred to and processed in jurisdictions outside your country.

Where required by law, transfers are supported by:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions
• Appropriate technical and organizational safeguards

7. Data Retention

• Email and Inquiry Data: Retained only for as long as necessary to fulfill the purpose of communication and for legitimate record-keeping.
• Analytics Data: Retained according to Google Analytics’ retention settings (e.g., 14–26 months).

Once data is no longer required, it is securely deleted or anonymized.

8. Data Security

We implement reasonable technical and organizational measures to safeguard Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.

Despite these efforts, no transmission over the Internet is fully secure and we cannot guarantee absolute security.

9. Your Rights

9.1 DPR / UK GDPR Rights

Depending on your location, you may have the right to:

• Access your Personal Data
• Rectify inaccurate Personal Data
• Request erasure (“right to be forgotten”)
• Restrict Processing
• Object to Processing based on legitimate interests
• Withdraw consent at any time
• Request data portability

Requests may be submitted to: privacy@cyberpro-ai.com

9.2 CCPA / CPRA Rights (California Residents)

You may have the right to:

• Know what Personal Data we collect
• Request deletion
• Request correction
• Access categories and purposes of collection
• Non-discrimination for exercising your rights

We do not sell or share Personal Data as defined under CPRA.

10. Cookies and Tracking Technologies

The Website uses only essential cookies and Google Analytics cookies.

The Google Analytics cookies collect aggregated information about how visitors use the Website.

Purpose includes:

• Evaluating Website performance
• Understanding traffic patterns
• Detecting errors

We configure Google Analytics without advertising features.

Where applicable, your consent is required before analytics cookies are placed.

We do not use advertising, targeting, or third-party marketing cookies.

Where applicable, we provide a cookie consent banner to comply with GDPR and other laws.

You may control or disable cookies through:

• Browser settings
• Cookie consent banner (for applicable jurisdictions)
• Google Analytics Opt-Out Add-On (browser plug-in)

Disabling certain cookies may limit Website functionality.

11. Children’s Privacy

The Website is not intended for individuals under 13.

We do not knowingly collect Personal Data from children.

If such data is inadvertently collected, we will promptly delete it.

12. Changes to This Policy

We reserve the right to amend this Policy at any time.

Material changes will be posted on the Website with an updated “Last Updated” date.

Continued use of the Website after such changes constitutes acceptance.

13. Contact Information

For any inquiries regarding this Policy or our data practices, please contact privacy@cyberpro-ai.com